Archiving Services
Digital Archiving
In the fast-paced digital age, safeguarding and efficiently managing vast repositories of electronic data is paramount. Our Digital Archiving Services provide a secure, organized, and accessible solution for the preservation of your digital assets. We employ state-of-the-art technologies and adhere to industry best practices to ensure the integrity and longevity of your digital records.
Microfilm Based Archiving
While the digital era propels us forward, the art of microfilm archiving remains an invaluable method for preserving documents with unmatched longevity. At Mathenson®, we combine the enduring qualities of microfilm with modern techniques to offer a hybrid approach that ensures your information stands the test of time.
Key Features of our Digital Archiving Services:
- Intelligent Document Scanning: Utilizing advanced scanning technologies, we convert your physical documents into high-quality digital images, ensuring accuracy and clarity.
- Secure Data Management: Implementing robust data management protocols, we safeguard your digital archives against unauthorized access, ensuring the confidentiality and integrity of your information.
- Information Audits: Our expert team conducts meticulous information audits, providing insights into your data landscape, enabling informed decision-making and compliance adherence.
- Workflow Solutions: We streamline your document workflows, enhancing efficiency and productivity by integrating digital archives seamlessly into your business processes.
Key Features of our Microfilm Based Archiving:
- Microfilm Conversion: Converting your physical documents into microfilm format, we ensure longevity and accessibility for generations to come.
- Wide Format Scanning: We specialize in wide format scanning, preserving large-scale documents and maps with precision and clarity.
- Pioneering Reprography: Building on our legacy as pioneers in reprography, we bring unmatched expertise to the preservation of documents through microfilm.
- A0 Size Digital Printing: Our services extend to A0 size digital printing, combining the benefits of both traditional and digital archiving methods.
Pros of Digital Archiving:
Accessibility: Digital archives provide instant and remote access to information, fostering collaboration and quick decision-making.
Searchability: Efficient search functionalities allow for rapid retrieval of specific documents, saving time and improving overall productivity.
Space Efficiency: Digital archives eliminate the need for physical storage space, reducing costs associated with office space and maintenance.
Backup and Redundancy: Robust backup systems ensure data redundancy, safeguarding against loss due to unforeseen events, such as disasters or hardware failures.
Security Measures: Advanced encryption and access controls enhance the security of digital archives, protecting sensitive information from unauthorized access.
Scalability: Digital archiving systems can easily scale to accommodate growing volumes of data, making them adaptable to the evolving needs of your organization.
Workflow Integration: Seamless integration with digital workflows enhances overall business processes, increasing efficiency and reducing manual errors.
Pros of Microfilm Based Archiving:
- Longevity: Microfilm has proven to be a durable and long-lasting medium, ensuring the preservation of documents for extended periods, often exceeding the lifespan of digital storage.
- Format Independence: Microfilm is format-independent, allowing for the preservation of a wide range of document types, including large-scale drawings, maps, and fragile historical materials.
- Physical Security: Microfilm archives are physically secure, as they are not susceptible to cyber threats, hacking, or electronic data corruption.
- Accepted Legally: Microfilm is recognized in legal proceedings as equivalent evidence in the event of original document loss, thereby establishing it as a legally accepted archival medium.
- Cost-Effective for Large Volumes: Microfilm becomes cost-effective when dealing with large volumes of documents, offering a viable solution for organizations with extensive archival needs.
- No Obsolescence Concerns: Microfilm does not face the same obsolescence concerns as digital formats, ensuring that information remains accessible even as technology evolves.
- Preservation of Original Quality: Microfilm captures documents at a high resolution, preserving the original quality of the content without degradation over time.
- Cultural Heritage Preservation: Microfilm is widely used for the preservation of cultural heritage, ensuring that historical documents and records are protected for future generations.
By combining the advantages of both digital and microfilm-based archiving, Mathenson® offers a comprehensive archiving solution that addresses the diverse needs of modern organizations while preserving the timeless qualities of traditional archival methods.
Fortified Data Sanctuaries
Key features include:
- Confidentiality: your data is treated with the utmost confidentiality, adhering to our stringent quality standards.
- 100% secure: we provide guaranteed security through passcodes and restricted user access, minimising the risk of unauthorised entry.
- Audited: our system includes comprehensive auditing features such as barcoding, tracking, and logging, offering transparency and accountability as needed.
- Accessible: enjoy the convenience of accessing your data whenever and wherever you need it. Our system ensures flexibility without compromising security.
- Serviced: as part of our commitment to exceptional service, we offer media supplies, as well as optional collections and delivery services to meet your specific requirements.
Other features:
- Enhanced tracking and traceability:
- Recognising the significance of business-critical information, we go beyond accessibility to ensure robust protection. Our system ensures that all your assets are not only accessible but also meticulously managed and tracked, providing you with comprehensive oversight at any given moment.
- Cutting-edge storage facilities:
- Entrust your media to our world-class storage facilities where data is stored in distinct and designated locations. Employing the latest encryption algorithms, our purpose-built systems offer an additional layer of security, creating a virus-free environment to safeguard your valuable assets.
Our state-of-the-art facilities adhere to the highest class standards, ensuring optimal conditions for the storage of your data. This not only safeguards the integrity of your information but also enhances the overall resilience of your organization.