Mathenson helps government and public-sector organisations digitise, index, preserve and control access to departmental, personnel, operational and historical records.
Government organisations manage large document collections across departments, locations and retention periods. Mathenson scopes each engagement around the records involved, document volumes, indexing requirements, authorised access and the systems in which the completed information will be used. Work may include legacy-record scanning, personnel-file digitisation, metadata capture, archive preservation and document-management implementation.
Records and information challenges in this sector
Digitisation of departmental, personnel, operational and historical records
Metadata capture and indexing to departmental filing schemes
Controlled access by role, with an audit trail over document activity
Archive preservation and microfilm conversion for long-retention material
Document-management implementation, with staff training on handover
63,763 personnel files and 503,941 pages digitised, File-Eazy implemented, and staff trained.
Government of Maharashtra · 2023
View certified testimonial
“We are delighted to commend Mathenson Records Management Pvt. Ltd. for their exceptional performance in digitizing personal files, providing detailed date-wise information, and seamlessly implementing File-Eazy DMS software. Their efforts have led to the successful digitization of 63,763 files and 503,941 pages, along with comprehensive staff training.”
Public sector · employee records
Document management introduced and employee personal files digitised for the ER-II region, completed through the contractual warranty period.
NTPC Limited · 2020
View certified testimonial
“I am delighted to certify that Mathenson Records Management has successfully completed the Introduction of Document Management System and Digitization of documents of personal files of employees of ER-II Region project. Their diligent efforts at ER-II HQ have ensured the completion of the warranty period in accordance with the provisions of the contract.”
Healthcare · patient records
49 lakh patient-record pages scanned during a document-management engagement from 2009 to 2015.
Tata Memorial Hospital · 2015
View certified testimonial
“I hereby certify that Mathenson Records Management undertook the contract for scanning patient files and implementing document management software for the medical records department from 2009 to 2015. We are highly satisfied with their work in terms of quality and service. The total number of pages scanned amounted to 49 lakhs.”
